While preparing each payroll, use the following checklist to ensure that you have completed all required tasks. Many items are on an optional/as-needed basis. Follow the hyperlinks for additional instructions on each step.
You may download the attached document for a printable version of the checklist.
| 1 | Data Entry | Add new district payroll items |
| 2 | Data Entry | Update existing district payroll items |
| 3 | Data Entry | Create new employees/W-4s |
| 4 | Data Entry | Direct Deposit |
| 5 | Data Entry | Add new employees to payroll group |
| 6 | Data Entry | Update existing employees |
| 7 | Data Entry | Add new stipends |
| 8 | Data Entry | Approve pending W-4s/attendance requests |
| 9 | Data Entry | Enter attendance |
| 10 | Data Entry | Assign subs |
| 11 | Payroll | Create Payroll Run |
| 12 | Register | Select employees to be paid |
| 13 | Register | Import Time Off |
| 14 | Register | Import Substitutes |
| 15 | Register | Verify Salary Wages |
| 16 | Register | Add Hourly Wages |
| 17 | Register | Verify Retiree Health Insurance |
| 18 | Register | Review Summary |
| 19 | Payroll | Run reports to validate data |
| 20 | Payroll | Mark payroll run as Approved |
| 21 | Register | Create Payroll Journal Entries |
| 22 | Payroll | Pay Employees |
| 23 | Payroll | Pay Liabilities |
| 24 | Payroll | Reimburse/Skip Payroll Advances |
| 25 | Payroll | Mark payroll run as Complete |
| 26 | Payroll | Email Pay Stubs |
| 27 | Reports | Run any necessary local/state/federal reports |