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Employee absences

To accurately compensate employees for their time worked and time off, SchoolInsight Financials allows you to keep track of employee attendance in the Human Resources module. Absences are then imported into a payroll run to record docked pay or unused time off payouts.

Absence entry

As employees are absent from work and use their time off, you can enter the data on the Financials Main > Human Resources > Employee Time Off/Attendance/Substitutes page.

  1. Go to Financials Main > Human Resources > Employee Time Off/Attendance/Substitutes
  2. Create Attendance
  3. Enter the employee name and date(s) absent
  4. If the employee is using Time Off to avoid having their pay docked, select the type of Time Off that will be reduced. The Balance field will show their current balance of that time off type, before this absence. See below for more information about how Time Off affects salary.
  5. Enter the Absence Amount in days or hours, depending on the employee’s settings
  6. Enter the Time Off Amount, if applicable
  7. Enter Notes and a Substitute if applicable
  8. Save

Effect of Time Off on Wages

Time off affects hourly employees and salaried employees differently.

Hourly Employees

When an hourly employee has an absence but no time off, their pay is not directly affected. Instead, the reduction in hours worked will cause lower wages when calculating payroll.

If an hourly employee is using a sick day so that they can be paid for 7 hours of time that they didn’t work, enter 7 as the amount of time off.

In both cases, you should always record the Hours Worked in the payroll register accurately. Do not add time that the employee didn’t work.

Salaried Employees

When a salaried employee has an absence but no time off, their wages are docked. The daily rate of docked pay is determined by dividing the salary by the number of days on the employee’s work calendar, although this number can be overridden in the payroll register.

If the employee’s salary should not be docked, then you should enter an equivalent Time Off Amount that matches the Absence Amount.