Each month, use the following checklist to ensure that you have completed all required tasks. Many items are on an optional/as-needed basis. Follow the hyperlinks for additional instructions on each step.
You may download the attached document for a printable version of the checklist.
1 | Data Entry | Add New Vendor (if needed) |
2 | Data Entry | Add New Account Numbers (if needed) |
3 | Data Entry | Create Purchase Orders (optional) |
4 | Data Entry | Issue Purchase Orders (optional) |
5 | Data Entry | Receive Shipments (optional) |
6 | Data Entry | Add/Create Vendor Invoices |
7 | Data Entry | Print Check Runs (if needed) |
8 | Reports | Run Saved Report - Ex - Expenses by Fund |
9 | Data Entry | Add Receipts |
10 | Data Entry | Add Customers (optional) |
11 | Data Entry | Create Deposits |
12 | Reports | Run Saved Report - Ex - Revenues by Fund |
13 | Data Entry | Add Journal Entries (if needed) |
14 | Data Entry | Bank Transfer (if needed) |
15 | Data Entry | Bank Reconciliation |
16 | Data Entry | Close Month (optional) |
17 | Reports | Balance Sheet |