Each month, use the following checklist to ensure that you have completed all required tasks. Many items are on an optional/as-needed basis. Follow the hyperlinks for additional instructions on each step.
You may download the attached document for a printable version of the checklist.
| 1 | Data Entry | Add New Vendor (if needed) |
| 2 | Data Entry | Add New Account Numbers (if needed) |
| 3 | Data Entry | Create Purchase Orders (optional) |
| 4 | Data Entry | Issue Purchase Orders (optional) |
| 5 | Data Entry | Receive Shipments (optional) |
| 6 | Data Entry | Add/Create Vendor Invoices |
| 7 | Data Entry | Print Check Runs (if needed) |
| 8 | Reports | Run Saved Report - Ex - Expenses by Fund |
| 9 | Data Entry | Add Receipts |
| 10 | Data Entry | Add Customers (optional) |
| 11 | Data Entry | Create Deposits |
| 12 | Reports | Run Saved Report - Ex - Revenues by Fund |
| 13 | Data Entry | Add Journal Entries (if needed) |
| 14 | Data Entry | Bank Transfer (if needed) |
| 15 | Data Entry | Bank Reconciliation |
| 16 | Data Entry | Close Month (optional) |
| 17 | Reports | Balance Sheet |