Vendors are the organizations and individuals to which your district makes payments. To record transactions correctly, enter a vendor on every purchase order and invoice. A list of previously-used vendors is stored in SchoolInsight Financials, but when using a new vendor, you will create them in two steps: First, create the new vendor with basic information, then edit to add details, such as payment terms, tax ID, and additional contacts.
To create a vendor:
- Go to Financials Main > Accounts Payable > Vendors
- Click the blue plus sign in the upper-right corner
- Add information about the vendor, including contact and billing data
- Save
Vendors may also be added from other pages, such as Create Purchase Order and Create Invoices.
To add additional details about your vendor:
- Go to Financials Main > Accounts Payable > Vendors
- Search for the vendor
- Edit
- Choose the Settings tab to set:
- Account Number
- Payment Terms
- Print Name on Check as
- Vendor Tax ID
- Vendor is Eligible for 1099
- Choose the Contacts tab to add additional contacts and change the primary contact
- Choose the Transactions tab to view a history of all transactions involving this vendor
- Save