The Work Day Hours field affects several attendance-related calculations and can impact the Missouri PSRS/PEERS Employer Reporting File
- At Financials Main > Human Resources > Time Off Options, a default value can be assigned.
- At Financials Main > Human Resources > Employee - Single View > Payroll tab, each hourly wage payroll item can be edited to specify the number of work day hours for that employee/position.
The value on the Time Off Options page is used as a default value when an employee has no specific number of hours assigned to an hourly payroll item.
Create Absence | Hourly Attendance Mode
When an employee’s attendance mode is Hourly, the Work Day Hours is used to predict the Absence Amount and Time Off Amount while recording attendance. The number is calculated as [number of absent days on work calendar] * [work day hours for all regular-pay payroll items].
For example, if an employee works as a Custodian for 6 hours per day and a Bus Driver for 2 hours per day, an absence of two days will automatically predict that the employee should be absent for 16 hours (8 hours per day).
As with all attendance, the Absence Amount can be edited when the number of Days on Work Calendar is only one.
The same calculation is used when employees request time off through the Employee Portal.
Hourly Time Off | Daily Attendance Mode
When an employee’s attendance mode is Daily and they have at least one Hourly wage payroll item, the Work Day Hours is not used while recording attendance; however, it is used in the Payroll Register to predict how many hours of time off the employee should be paid for (although the number can be overwritten if desired).
For example, if an employee’s Work Day Hours is 7, and they use 1 sick day to cover an absence, then the Time Off tab of the Payroll Register will automatically predict that the employee should receive pay for 7 hours of sick time. The Time Off tab after import would look as follows:
PSRS/PEERS Employer Reporting File
In Missouri, the number of Work Day Hours on the Time Off Options page is used on the PSRS/PEERS Employer Reporting File to calculate hours for employees with the wage type Non-Member Retiree or Non-Member who are paid at a daily rate for substitution. By virtue of the method used to record substitutes, no individual Work Day Hours will affect this calculation.
For example, if the Work Day Hours field is set to 7 and an employee was paid for 1.5 days of substitute work, then 10.5 hours will be added to the Hours column of the PSRS/PEERS Employee Reporting File.For more information about how the Hours field is calculated on the Employer Reporting File, see MO retiree hours.