This article explains how to add historical grades for course grades that were earned by students in a prior year, as well as grades that were earned in the current year at a different school. You may need to add historical grades when a student transfers into the school or when a student earns grades at another school while also enrolled in your school. Historical grades will be included on the student transcript.
In order to enter historical grades for a prior academic year, the academic year and summary grading periods need to exist. Additionally, prior to entering historical grades you may need to:
- Create a grading scale if the grading scale letter grades, percentages, GPA values, or point values for the student’s grades are different from your school grading scale(s).
- Create special grade codes if they will be needed and don’t already exist at your school. Examples of some special grade codes are Pass, Fail, and Audit.
Enter Historical Grades
- Go to Admin Main > Grade Reporting > Historical Grades
- Search and select a student
- Enter Historical Grades
- Select Year Taken
- Location
- Select an existing transfer school or click
to create a new one
- Select an existing transfer school or click
- Linked Course
- Choose a similar course from your course catalog
- Necessary for GPA, prerequisites, academic tracks, and graduation requirements for the student
- (Optional) Click
to edit Course Name, Course Number, Subject Area, Credits, and Counts for GPA
- This is useful when the course at the student’s transfer school differs slightly from the course in your course catalog.
- Click
- Do this when the historical grade used a different point/percent range
- Enter the letter Grade, Score, or Special Grade Code
- Save or Save & Enter Another