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Managing Missouri DESE MOSIS IDs

This article explains how Missouri public schools will manage MOSIS IDs via the MOSIS ID Batch file. Missouri public schools need to upload student enrollment to the MOSIS and obtain MOSIS IDs for students who don’t already have them.  Below is the workflow for managing MOSIS IDs:

MOSIS ID Workflow

    Managing

Steps

The below steps explain how to complete the MOSIS ID workflow so that MOSIS enrollment is updated and SchoolInsight MOSIS IDs are in sync with the MOSIS: 

  1. Export a MOSIS ID Batch file from SchoolInsight
  2. Upload the MOSIS ID Batch file to MOSIS
  3. Download the MOSIS ID return file from MOSIS
  4. Update MOSIS IDs in SchoolInsight

Export a MOSIS ID Batch file from SchoolInsight

The MOSIS ID Batch file contains basic student enrollment information and is used to

  • Update student enrollment in MOSIS
  • Obtain MOSIS IDs for students who don’t already have them

By default, the file includes students who don’t have a MOSIS ID in SchoolInsight. Use the option to include students with a state ID when generating the file for the first time in an academic year, so that your upload to MOSIS will accomplish both updating the entire student enrollment to MOSIS and obtaining MOSIS IDs.

To download a MOSIS ID Batch:

  1. Go To District Main > Import/Export > Export MOSIS Files 
  2. Set the following fields on the page with the recommended entries
    • School: All Schools
    • Layout: MOSIS ID Batch
    • File Type: MOSIS ID Batch
    • Academic Year: Current school year
    • Who to Show: All Students
  3. Set the following Options fields by following the recommendations below:
    • Deselect Show only invalid records
    • Deselect Include invalid records in the export file
    • Select Include students with a state ID
  4. Preview
    • Handle status message errors by making corrections in the Student Single View page or via the student mass edit tool.
    • After making corrections,  repeat steps 1 through 4 to  regenerate the MOSIS ID Batch file.
  5. Download file

Note that if your computer automatically opens your file in a spreadsheet, such as Excel, click the X in the upper right corner to close the file. Do not edit or save the file.

Upload the MOSIS ID batch to MOSIS

Uploading your MOSIS ID file to MOSIS updates your MOSIS student enrollment.To upload your MOSIS ID file to the MOSIS:  

  1. Login to MOSIS
  2. Go to Assign > Upload File
  3. Select the BASIC tab
  4. Select File to Upload
    •  Browse to the folder that contains the most recent MOSIS ID Batch export 
  5. UPLOAD

Download the MOSIS ID return file 

After uploading your ID Batch to MOSIS, MOSIS provides a return file that contains all of the original records that were uploaded, plus MOSIS IDs for all students who didn’t have them in the uploaded file. Download the return file so that it can be used to update Schoolinsight.

  1. Click the option to Download the State ID File
  2. Save the file to your computer

Update MOSIS IDs in SchoolInsight 

The MOSIS ID Batch return file is used to automatically update MOSIS IDs in SchoolInsight.  Use the “verify” tool to update MOSIS IDs in SchoolInsight.

  1. Go To District Main > Import/Export > Verify MOSIS Files
  2. Select File Type: MOSIS ID Batch
  3. Select File Name
    • Browse to the folder that contains the MOSIS ID Batch return file 
  4. Verify