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Locker Management

This guide is intended for those looking for more information on how to manage their existing locker system within SchoolInsight. If this is your first time setting up lockers in SchoolInsight, please refer to this article. If you are looking for information on how to roll over your lockers for the next academic year, please refer to the following article.

This article will cover:

Locker Options

Locker options allows a user to control how lockers are set up in the system, such as choosing if lockers are sorted by homeroom, grade, or team.

To access Locker Options:

  1. Go To School Main > Lockers > Options
  2. Edit
  3. Enable locker management: Check this box to turn on and off locker management
  4. Allow multiple students in the same locker: Check this box if your school allows students to share lockers. It’s used when schools have more students than lockers.
  5. Max combinations per locker: Enter the number of different locker combinations a single lock can have
  6. Auto Assign lockers by: Choose to assign lockers to students by Homeroom, Grade level, or Team

Locker group and Locker Creation

Creating Locker Groups

Locker groups contain a series of student lockers based on the option set for Auto Assign lockers by during initial setup. If Auto Assign lockers by is changed, new homeroom instructors, teams, or grade levels will need to be assigned to locker groups before you can change lockers. 

To create a locker group:

  1. Go To School Main > Lockers > Locker Groups
  2. Create Locker Group
  3. Enter a Description
  4. Select the Grade Level, Homeroom, or Team, depending on your locker option
  5. (Optional) Add a Note
  6. If you wish to create lockers rather than import, you can do so at this time by checking Also create a series of lockers for this group
    • (Optional) Enter a prefix
    • Set the first and last number in the series of lockers
  7. Save

Creating lockers

Lockers can be created in three different ways: by importing a csv, through mass creation, or via individual creation. If you need to mass create lockers, and want to input locker combinations, we recommend importing them via a csv, as locker combinations can be imported at the same time. If you decide to import lockers, please refer to the attachment at the bottom of the page as an example.

To import lockers:

  1. Go To School Main > Lockers > Import Lockers
  2. Choose File
  3. Choose Delimiter
  4. Select a Preview Mode
  5. Preview
  6. If there are no errors, select Import

If you create lockers from within the system, you also have the option to assign the lockers to a group during creation.

To mass create lockers:

  1. Go To School Main > Lockers > Lockers
  2. Mass Create Lockers
  3. (Optional) Add a locker prefix
  4. Enter the First Number in the Series
  5. Enter the Last Number in the Series
  6. Decide to add these lockers to a group
    • No Group: The system will not assign this locker series to any locker group
    • Use Existing: Choose from an already existing group for the new lockers 
    • Create New: If creating a new group, enter the relevant fields here

To create an individual locker:

  1. Go To School Main > Lockers > Lockers
  2. Create Locker
  3. Add a Locker Number
  4. (Optional) Choose a Locker Group
  5. (Optional) Locker Combinations
    • Enter in combinations
    • Select which locker combination is currently in use by selecting Current Combination
  6. (Optional) Enter a Note
  7. Save

Managing Locker Groups

The locker groups page is where you can update and delete your locker groups, such as when the homeroom instructor for a set of lockers changed.

To edit locker groups:

  1. Go To School Main > Lockers > Locker Groups 
  2. Edit the locker group
  3. Make any changes to the Description or Homeroom Instructor
  4. Save

One thing to note about deleting a locker group is that it will only delete the group, not the lockers in the group.

To delete locker groups:

  1. Go To School Main > Lockers > Locker Groups 
  2. Delete the locker group
  3. Delete

From this locker groups page, you can also add and remove lockers to the groups themselves, in case lockers are switching groups between years.

To add lockers to a group:

  1. Go To School Main > Lockers > Locker Groups
  2. Click Lockers for the desired locker group
  3. Add Lockers
  4. Select the Unassigned Lockers to add to the group
  5. Save

To remove lockers from a group:

  1. Go To School Main > Lockers > Locker Groups
  2. Click Lockers for the desired locker group 
  3. Remove Lockers
  4. Select the Unassigned Lockers to remove from the group
  5. Save

Managing Lockers

Within the locker tool, users have the ability to edit, update, and delete individual lockers. Lockers can also be mass edited, which can be useful, for example, if several lockers got flooded and needed to be marked for maintenance.

To edit a single locker:

  1. Go To School Main > Lockers > Lockers
  2. Edit the locker
  3. Locker Group: Select a new locker group if needed
  4. Locker Combinations: Update the combinations or assign a new Current Combination
  5. Notes: Enter any relevant notes
  6. Needs maintenance: Set to Yes if maintenance is needed
  7. Active: Set to No to deactivate the locker
  8. Save

To mass edit lockers:

  1. Go To School Main > Lockers > Lockers
  2. Click Mass EditLockers
  3. Under Data to Edit, set the fields:
    • Locker group:  Select a locker group
    • Needs maintenance: Set the status
    • Active: Set the status
  4. Select which lockers to apply changes to
  5. Save

Mass editing locker combinations is done on a separate mass edit page.

To mass edit locker combinations:

  1. Go to School Main > Lockers > Lockers
  2. Click Mass EditCombinations
  3. Change Combinations
  4. Save

There is also a mass update locker combinations page if you want to mass update which locker combination is used on all lockers, such as at the beginning of the year. This page allows the user to either shift all lockers to the next combination in the sequence, or use a specific combination.

To update combinations:

  1. Go To School Main > Lockers > Update Combinations
  2. Select the changes made to each locker
    • Use next combination ins sequence: uses the next combination in the sequence, with the last number going back to the start
    • Use combination: use a specific combination

If a locker needs to be deleted, there cannot be any student currently assigned to the locker.

To delete lockers:

  1. Go To School Main > Lockers > Lockers
  2. Click Delete on the specified locker
  3. Delete

Locker Assignment

Locker Assignment is used to assign students to Lockers. Lockers can be auto-assigned based on how Auto Assign Lockers by is configured in the locker options. Lockers can also be individually assigned to students, which can be useful in cases such as when two students who do not get along are put next to each other.

To Auto-Assign Lockers:

  1. Go To School Main > Lockers > Locker Assignment
  2. Select which grade levels will be assigned lockers
  3. Tailor how the system generates the lockers with the following options:
    • Exclude inactive students: determines if inactive students are given lockers
    • Assign students alphabetically (uncheck for random): this determines if the students are randomly assigned lockers vs alphabetical.
    • Reassign students already in lockers: This determines if the system will assign all students, or just students without an existing assignment
  4. Save

To Manually assign a locker:

  1. Go To School Main > Lockers > Locker Assignments
  2. Click Edit on the desired locker
  3. Choose which locker to assign to the student (or unassign them altogether)
  4. Choose which locker combination the student will use
  5. Save

How to Generate the Locker Report

The locker report allows you to generate a report that contains all locker related fields on one page.

To generate a locker report:

  1. Go To School Main > Lockers > Locker Details
  2. Choose to show all lockers, assigned lockers, or unassigned lockers
  3. Choose which columns you want to appear on the report
  4. Choose which options you want to display on the report
    • Hide inactive lockers: choose if lockers marked inactive display on the report
    • Show only lockers needing maintenance: only shows lockers that have been flagged for needing maintenance
    • Show school name: show the school name associate with the lockers
    • Printable page: choose if the format for the report is in a printable format
  5. Generate Report