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How do I manage student allergies and medical alerts?

This article explains how to set up and manage student allergies and medical alerts. This will allow you to track important health information and choose whether to display it in other areas of the site. Allergy selection is based on a configurable list, which allows  you to define common allergies ahead of time. Medical alerts are used to make teachers and staff aware of student medical needs.

This article will cover the following topics:

  1. Updating Allergies
  2. Entering Allergies and Medical Alerts

Update Allergies

The Health Records module is pre-populated with common allergies. This data is timeless, so  do not change an allergy title once it has been used to keep previous data consistent. The allergy should instead be inactivated, and a new allergy with a different title can be created if needed.

Allergies can be set so that they are only visible to Health Records admin or shown to other staff on the Students - Single View (beta), Instructor Portal, and Lunch entry page.

To create new allergies:

  1. Go to School Main > Health Records > Allergy Types
  2. Click Create Allergy Type
  3. (Optional) Check the box to Allow staff to view this allergy type
  4. Click Save

To inactivate an allergy:

  1. Go to School Main > Health Records > Allergy Types
  2. Find and select edit on the necessary allergy
  3. Set Active to No
  4. Click Save

Entering Allergies and Medical Alerts

Allergies and medical alerts can be added on the same page. Medical alerts are shared with other staff on pages like Instructor Portal or Students - Single View (beta), while general notes are only visible to admin with Health Record permissions. 

Before data can be saved, you need to click the checkbox to consent that you have reviewed the information and that you are solely responsible for any changes made.

To enter a student allergy/medical alert:

  1. Go to School Main > Health Records > Health Records - Student View (beta)
  2. Search for a student
  3. Select the General Medical tab
  4. Click Edit
  5. Enter any General Notes
  6. Enter any Medical Alerts
  7. Check boxes for any Allergies that apply to the student
  8. (Optional) Add Notes if more context is needed for the allergy
  9. Certify and click Save

For steps on how to generate reports related to this data, please refer to the following article.