This article explains how to set up registration fees within the online registration module and how to apply it to a registration collector. Registration collectors allow schools to manage registration in phases. When enabled, Fees can be applied to a registration collector. For information regarding registration collectors please refer to this article.
We recommend allowing parents to make online payments to reduce admin cash/check handling and mistakes from manual fee creation. For more information on the benefits of using Online Payments, please refer to this article: What are the benefits of turning on online payments?
The overall process for setting up, creating, and applying payments is as follows:
- Set up for Online Payments
- Create fee categories in the Tution/Fees Module
- Create the registration fees
- Create a Collector
- Apply registration fees to a Collector
- Mass Apply Unpaid Fees
Set up for Online Payments
There is no cost to setting up or maintaining an online payment account in TeacherEase. If your school is interested please send an email to support@common-goal.com and we will provide directions on how to set up online payments.
Create Fee Categories in the Tuition/Fees Module
Online Registration fees will be assigned to a category in the Tuition/Fees module. Create the fee categories that are needed for each online registration fee that will be configured. For more information on creating an account category, please look at the following article.
Create the Online Registration Fees
Once categories are created you’ll be ready to configure the rules for each of your fees.
- Go to Main > Online Registration > Fees
- Create Registration Fee
- Enter the name of the fee. Examples are Technology, Books, Basketball,Yearbook, etc.
- Choose Mandatory or Optional
- Parents who choose to pay online will be required to pay all mandatory fees and selected optional fees in full. For optional fees, you can either set the fixed amount or allow parents to enter an amount.
- Enter the amount to be charged for each fee
- Paid
- Free
- Reduced
- Direct Certified
- Registration Fee Waiver
- Set which school(s) the fee will be available at along with the account and fee category that the fee will be listed as
- Save
Create a Registration Collector
To add a fee to registration, a Registration Collector will need to be created first. please refer to this article to create a registration collector: How do I create and configure Online Registration Collectors?
To Apply Registration fees to a collector:
Once a registration collector is created, you will need to add it to the desired collector so that the program will know which fees to apply.
- Go to Main > Online Registration > Configure Registration Collectors
- Select the desired collector and hover your mouse near the first column to click on the + Icon.
- Click on Fees tab
- Click on Add Registration Fees
- Select only the fees you would like to collect for this collector.
- Save
The collector will automatically activate for all parents on the indicated start date. Parents will be able to view the collector in the parent portal by going to Miscellaneous > Online Registration and selecting the collector to pay fees.
Mass Apply Unpaid Fees
Once online registration is closed, schools will need to apply registration fees to the accounts of returning students whose fees are unpaid. To do this you can select and apply fees to many students at one time.
- Go to Main > Online Registration > Manage Student Registrations
- Select the desired collector
- Click on Mass Apply Fees
- Select a Registration Fee
- Scroll down and select the students to apply the fee to
- Save
After applying fees, view them on the Student - Single View or in the Tuition/Fees module on any page or report that you would use to view other fees.
If you have any questions about Online Registration fees or would like to discuss your school’s specific setup, please contact support@common-goal.com.