This article explains how to set two-factor authentication (2FA) for an individual user in your district. This is to ensure employees with access to sensitive information like Human Resource data have extra account security. If you want to enable two-factor authentication for your entire district, please refer to this article.
Before making these adjustments, it is important to check your district settings to see if two-factor authentication is being managed for individuals or the entire district.
To confirm your current two-factor authentication settings:
- Go to District Main > Options > Login Authentication
- Check if Force All Employees is set to No, individually manage employees
If it is not set to the option above, then all employees are already forced to configure two-factor authentication.
To set two-factor authentication on an individual employee:
- Go to Main > Employee - Single view
- Search and select the necessary employee
- Select the Logins tab
- Hover over Login Settings and select the
icon
- Select Edit Login Info
- Set Force 2FA
- Click Save
To set two-factor authentication on several employees:
- Go to Main > Employees
- At the bottom of the screen, select Employee Logins
- At the bottom of the pop-up window, select Mass Edit 2FA Settings
- Set Force 2FA to Yes
- Select which Employees to Edit
- Click Save
The employee will then be forced to log in again and set up two-factor authentication. For more information on how employees set up two-factor authentication, please refer to this article.
Districts that use Google should also turn on smart two-factor authentication with Google. This will help reduce the amount of required employee verifications. For more information, please refer to this article.