Instructor Notification Preferences - How do I invite instructors to TeacherEase?

This article describes how admins will use Instructor Notification Preferences to invite instructors to use TeacherEase. These preferences will allow admins to send an email to instructors to use the TeacherEase website and mobile app, view statistics for sent invitations and usage, and view the user’s login history.

Create instructors

In order to invite instructors, the admin will first need to create their account. You may refer to the following article for those instructions: How do I create an account for a new instructor?

Invite instructors

Once the new instructors have been created, the admin will then be able to invite them from the Instructor Notification Preferences:

This page contains a dashboard of the following fields:

1. Email Deliverable: A checkmark is displayed if the account can receive email communications.
2. Welcome Sent: A checkmark is displayed if a Welcome Email has been sent to the user. Please note that if a welcome email was sent prior to the updates for this page, it will not contain a checkmark.
3. Mobile App Invitation Sent: A checkmark is displayed if a Mobile App Invitation email has been sent to the user.
4. Mobile App Installed: A checkmark is displayed if the user has the app installed on their mobile device. You can click on the checkmark to view information about the specific device.
5. App Receives Notifications: A checkmark is displayed if the user has enabled notifications from the TeacherEase app.
6. Login Stats: This column displays the last date the user logged in, as well as their total count.

To invite a new instructor:

1. Go to Admin Main > Instructors > Instructor Notification Preferences
2. To invite a single instructor:
1. Locate the user and select Invite
2. Choose to either Send Welcome Email or Mobile App Invitation
3. Send Invitation
3. To mass invite multiple instructors:
1. Select the Mass Invite button
2. Choose to either Send Welcome Email or Mobile App Invitation
3. Select the Instructors
4. Send Email

View Login History

With Instructor Notification Preferences, admins also have the ability to view a detailed list of instructors’ login histories. This will display a summary and detail section that contains information about their device, last login, total and successful logins, as well as their IP address.

To view an instructor’s login history:

1. Go to School Admin Main > Instructors > Instructor Notification Preferences
2. Locate the instructor and select Logins:
   
   

Letter/Email Templates

Before sending invitations we recommend updating the templates for the welcome and mobile app invitation emails. You may refer to the following article for those instructions: How do I edit the welcome email?