Fixing incorrect payroll values (add wages)

If an employee was underpaid, and it is too late to void that employee’s payroll, you can create a new payroll run for the same pay period to add the missing wages. The process will vary slightly depending on:

• If the position was completely omitted from the first payroll run
• If the position has already received pay in the first payroll run

Pay position that hasn't already been paid

Positions that are not checked in the Employees tab of the payroll register won’t be included in the payroll run. This might happen if the position's wage payroll item was not marked regular pay and you forgot to check it. In this case, you can create a new payroll run for the same pay period and only include the position with missing wages.

The federal income tax and MO state tax payroll items calculate which tax bracket an employee should pay based on the current payroll runs total wages.  Keep in mind paying positions in different payroll runs could potentially cause the employee to pay in the wrong bracket.

To create a payroll run for a position that wasn’t already paid:

1. Go to Financials Main > Payroll > Payroll Runs
2. Create
   • Choose the Check Date
   • Check which Pay Periods To Add (the same pay period that was already used)
3. Save
4. Register
5. In the Employees tab, only select the positions for the employees you want to pay
6. Complete the payroll register like normal: Import attendance, enter hours worked if applicable, review the employee’s payroll items, make adjustments if necessary
7. Save
8. Mark the payroll run Approved 
9. Enter Journal Entries, pay Paychecks and Liabilities
10. Mark the payroll run Complete

Add wages to a position that has already been paid

There may be times that you do pay an employee for the correct position, but you did not pay them enough. This might happen if the employee needs to be paid more hours. In these cases, you can create a new payroll run for the same pay period to pay that employee more for the same position.

Since the position has already been paid in another payroll run, the payroll items are not automatically added to the new payroll register. You will need to manually add and in some cases enter values for total applicable Wages, Benefits, Deductions, Withholdings, and Employer Taxes. Since the employee was already paid during this period, it is likely that insurance items should not be paid this time, but taxes and retirement plans may need to be added.

To create a payroll run to add wages to positions that were already paid:

1. Go to Financials Main > Payroll > Payroll Runs
2. Create
   • Choose the Check Date
   • Check the box next to Adjustment (This will allow you to add positions that were already paid to this run)
   • Check which Pay Periods To Add (the same pay period that was already used)
3. Save
4. Register
5. In the Employees tab, only select the positions for the employees you want to pay more. Disregard the error message “Employee on another payroll run for...”
6. Save
7. Manually add Wages to the register and enter values for the total hours or total salary 
   • To add and enter Salary Wages:
     1. Click the Salary Wage tab 
     2. Click the down arrow next to the correct employee 
     3. Add Payroll Item
     4. Select the Employee, Position and Payroll Item   
     5. Save
     6. Enter the total salary you want to add in the Totals column  
   • To add and enter values for Hourly Wages:
     1. Click the Hourly Wage tab 
     2. Add Hourly Payroll Item
     3. Select the Employee, Position and Payroll Item   
     4. Save
     5. Enter the correct number of hours in the Hours Worked column 
8. Add applicable Benefits, Deductions, Withholdings, and Employer Taxes. 
   • Click the applicable tab 
   • Click the down arrow and select Add Payroll Item. 
   • Select the correct payroll item from the drop-down list next to Payroll Item 
   • Save 
   • Payroll items calculated based on wages will automatically enter the correct amount that should be paid for that payroll item. If the payroll item is not calculated based on wages, you will need to manually enter values for the total in the correct column. 
9. Confirm everything is correct in the Summary tab.
10. Mark the payroll run Approved 
11. Enter Journal Entries, pay Paychecks and Liabilities
12. Mark the payroll run Complete