The ISBE Student Attendance export pulls present day totals based on the attendance codes and calendar day codes. These totals may not be accurate for students whose calendars changed during the academic year. Therefore, we will list a few methods you can use to increase the attendance data accuracy.
The export breaks down student present days total into three categories: In-Person Days, E-Learning Days, and Remote Learning Days. These categories coincide with the following calendar day codes respectively: X - Student Attendance Day, XELD - ELearning Day, XRLD - Remote Learning Day. As a result, when running the ISBE Student Attendance in SchoolInsight, the system will check the student’s attendance and calendar for each day, and it will increment the present day category inthe file that corresponds to the calendar day code.
This approach is accurate for all students who did not change calendars during the academic year. Nonetheless, students were assigned different calendars during this pandemic when different groups of students changed their mode of instructions between remote, hybrid, and in school. This means, for example, that on a certain date a student was present on a remote learning day, but the current calendar assigned to this student has that date marked as X - Student Attendance Day. In this case, the ISBE Student Attendance file will add 1 for that date in the in-person days column instead of the remote learning days column.
To solve this problem one may create a calendar with the correct codes and assign it to the student. Use this approach if the entire student body can be grouped into a manageable number of calendars. We do not recommend this approach if this will result in an unmanageable number of calendars. We are currently working on more efficient solutions to allow individual student calendar day control, and we will update you about them shortly.
How does Attendance Check-In data affect present day totals?
Schools that used the attendance e-learning check-in functionality can tally all present check-ins as remote, e-learning, or in-person on the ISBE Student Attendance export.
To use this option at the district level:
- Go to School District Admin Main > Import/Export > ISBE Files
- Click the Export ISBE Files button
- Choose the school or schools to include in the report
- Select the Student Attendance file type
- Choose the correct academic year and time frame
- You will see the following option if one or more schools in the district uses e-learning check-in attendance
- Select Remote Learning, E-Learning, or In-Person
- Click Preview
- If your data is correct, click Upload Directly to ISBE
This option is also available from the school level for schools that use e-learning check-in attendance.
If the admin selects remote learning present, for example, then all student check-ins will be counted towards the Remote Learning Days column in the export.
Read the following KB for more information about this export:
How Self-Isolation/Quarantine affects present days totals?
Instead of creating a calendar for a student who was remote or e-learning for a period of time, you can use the self-isolation/quarantine with a calendar day code. Use this method to apply individual changes to one or more students when they were remote/e-learning.
Read the following KB for more information about this tool: