Every time you need to issue paychecks, you must start by creating a payroll run. Having a payroll run allows you to open the payroll register, which contains all the data involved in building employees’ paychecks and figuring out how the deductions and benefits need to be distributed.
To create a payroll run:
- Go to Financials Main > Payroll > Payroll Runs
- Create
- Enter the Check Date, which will be printed on physical checks and used as the effective date for direct deposits
- Indicate whether run is an Adjustment using the checkbox
- For schools in Illinois, pick the TRS Gemini Fiscal Year
- Check Pay Periods to Add to this payroll run. Pay attention to the pay period group names and the pay period start/end dates. Choosing the right pay periods is critical for attendance tracking, paying stipends, and generally ensuring accurate data.
- Save
After creating the payroll run, click Register and go through each tab on the left to verify and update data.
Adjustment runs
Check the “adjustment” box on a payroll run to indicate that this run is correcting errors in previous completed payroll runs. This choice impacts what positions can be added the run.
On a regular, non-adjustment run, you may only add employee positions that have NOT been used on a prior payroll run for the same pay period.
On an adjustment run you may only add employee positions that have ALREADY been used on a prior payroll run for the same pay period.