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Find students missing daily attendance

This article explains how to find missing attendance.  Missing attendance happens when daily attendance was not calculated, imported, or entered for any students on a given date or can happen when attendance is entered for some students on a specific date, but not for all.  It is best practice to check for missing attendance on a regular basis, such as weekly, so that the job of making corrections is manageable. 

Two reports to use to find missing attendance are:

  • Overall Statistics Report grouped by Date - Find dates where daily attendance was not imported, entered, or calculated for all students.
  • Missing Daily Attendance Report - Find students who are missing daily attendance on specific dates, when attendance was entered for other students. This happens most frequently when 
    • A student is not enrolled in any class that takes period attendance and therefore, attendance wasn't imported or calculated for the student.
    • A student enrollment entry/exit dates changed to include days when the daily attendance has already been calculated or entered, but was not entered on those dates the student.

Overall Statistics Report grouped by Date

This report returns the total number of students who have daily attendance entered for each instructional day. It is used to find dates in which no attendance was taken at all.

To generate the Overall Statistics Report grouped by Date:

    1. Admin Main > Attendance > Overall Statistics
      • Select a Time Frame and other options
      • Group By Date
    2. Generate Report 

Monitor Days with Data on the resulting report. A date with 0 (zero) in this column is an instructional day on the calendar with no daily attendance. Either enter attendance for these dates or update your calendar to change the date to a non instructional day.

Missing Daily Attendance

This report identifies students who are missing daily attendance on days the attendance has been entered for other students.

To generate the Missing Daily Attendance Report:

  1. Admin Main > Attendance > Missing Daily Attendance
    • Select a Time Frame and other options
  2. Generate Report