Bank accounts, debit cards, and other financial institutions can be added to your district’s SchoolInsight Financials system. Financial institution accounts are essential for:
- Recording where and when money is being added to or taken out of each account
- Printing checks
- Making ACH payments
- Keeping track of which purchases were made with debit cards
This article covers only asset accounts, such as checkings, saving, and investment accounts. Credit cards are also created on this page, but are discussed in a separate article: Credit Cards.
Asset Accounts
Every district should have at least one bank account where assets are stored.
To add a new financial institution asset account:
- Go to Financials Main > Setup > Financial Institution Accounts
- Select the Financial Institution Account Type
- Enter the Routing Number and Account Number
- Choose an Associated Function in order to use the account when making payments
- Each account should be associated with a different asset function.
- If the account can Make Checks and ACH Payments, choose a check type to determine the format when checks are printed
- Save
Debit Cards
Debit cards can be added to Financial Institution Accounts to track when the cards were used. Debit cards can only be used when making AP payments. To add a debit card to a financial institution account you must first check the Allow Debit Card option when creating it, or edit an existing financial institution account to allow it.
Once an account is set to Allow Debit Card, you need to add the card(s). Each card number must be associated with an employee.
To add a debit card to a financial institution account:
- Go to Financials Main > Setup > Financial Institution Accounts
- Click the down arrow next to the correct financial institution and Add Debit Card
- Select the Employee and enter his or her debit card number
- Save