This article explains how to update staff and instructor data fields that are required for Oklahoma Wave reporting. The Oklahoma State Department of Education (OSDE) requires the following employee data fields to be reported to the Wave in the StaffPersonal and StaffAssignment objects:
- Employee Number/Local ID
- Birth Date
- State Number/Province ID
- Ethnicity/Race
- Gender
- Citizenship Status
- Language
- Hire Date
- Job Function
- Primary Assignment
- Itinerant Teacher
- Job FTE
- Job Start Date (usually first date of school year)
- Job End Date (usually last date of school year)
- Teaching Assignment
- Other Code
There are three ways to update Oklahoma Wave data for an employee. The best practice is to update all known data using options 1 and 2 prior to using option 3. Option 3 is a data validation mechanism designed to show missing and erroneous data after you enter data using the first three options.
Edit Employee
Editing a single employee is a good option when you have recently added a new employee or you have discovered that you have few employee errors. Please note that only admins with Sensitive Employee HR Data permissions can update this data.
To update Wave data for an employee:
- Go to District/School Main > Employee Multi-view
- Search for and select the employee
- Click on Edit
- Update information under Employee Demographics Data
- Update information under Employee Info
- Save
Edit Instructor
To edit Wave data for an instructor:
- Go to School Main > Instructors
- Edit an instructor
- Scroll until you find Instructor Data
- Update data
- Save
Verify Wave/SIF
The Wave data validation tool is designed to help find data that is missing or invalid according to Wave rules. It’s best practice to complete data entry using methods mentioned above before using the tool.
There are two staff objects available for viewing, verifying, and editing data:
- StaffPersonal
- StaffAssigment
To access and update data via the Wave/SIF validation tool:
- Go to District/School Main > WAVE/SIF Data > Verify Data
- Select an object
- Click on + to expand the object
- Observe errors and warnings for each user
- Hove your mouse to the end of the row and click on
to edit