How do I update Oklahoma Wave calendar days?

This article explains how to update your calendar for regular days of attendance, holidays, days off due to scheduled breaks and emergency days, as well as shortened or half days. Note that parent/teacher conference days and professional days have special rules associated with them. Click here to learn more about updating your calendar for these types of days.

The Oklahoma State Department of Education (OSDE) Wave collects calendar day data in the CalendarDate object at the beginning of the academic year and sporadically throughout the year. Therefore, admins need to set SchoolInsight calendar days as early in the academic year as possible and also update the calendar when the school schedule changes.

Before getting started, gather your calendar information. Important dates to note are:

• Regular days of attendance
• Holidays, breaks, and other days of planned non attendance 
• Shortened days such as half days and partial/alternate days
• Emergency days
• Professional and parent/teacher conference days

There are 5 data fields that can be updated on each calendar date, however, only the first 2 data fields are required for all dates. Click here to learn more about the calendar data fields and how to set them. 

To update your calendar, do the following for each month in your academic year: 

1. Go to Main > Academic Calendar
2. Click on the Calendar Day icon ()
3. Edit a month
4. Select the Calendar Date Code
5. Set Report As to N/A
6. Set School Time
   • Leave blank for all standard length days
   • Only Set School Time for non-standard length days
7. Daily Instructional Minutes
   • Leave blank for all standard length days
   • Only enter Daily Instructional Minutes for non-standard length days
8. Save

Calendar Data Fields

Data Field	Required	Notes
Date Type Code	Required for Every Day	Indicates the type of school day such as instructional day, holiday, teacher institute, etc.
Report As	Required for Every Day	Set as follows: 01 - For professional or teacher institute days 02 - For parent/teacher conference days 03 - For scheduled distance/virtual learning days N/A - For all other days
School Time	Required for Some Days	Required on an instructional day when the start/end times do not correspond to the school’s regular start time and end time.
Daily Instructional Minutes	Required for Some Days	Required on parent/teacher conference days for schools that have a standard day length greater than 360 minutes. Required on days in which the day length is not a standard half day or full day.
Notes	Optional	Will be displayed on the student/parent portal if the calendar is enabled in the parent information access.

 

Non-Standard Length Days

If a calendar date will have a different start and end time than a regular full day or half day, enter the school start time and end time for that specific date. Likewise, enter the daily instructional minutes. 

Daily Instructional Minutes = Minutes between start time and end time - lunch minutes