How do I transfer a student with traditional grades?

When students transfer from one section to a different section of the same course, it is typical that their grades follow them to the new section. You can choose to transfer gradebook grades, report card grades, and report card comments. After the transfer is completed, the original section is hidden from report cards, and the student is no longer visible in the class.

Because the assignments in two classes are unlikely to be identical, individual assignment scores are not transferred into the new class. Instead, a gradebook average is preserved. When a student transfers in the middle of a grading period, the gradebook score of the previous class is assigned a weight that represents the percentage of the grading period that has elapsed. You also can change this value if you wish to assign a different weight to gradebook score.

This type of transfer can be completed from two locations; both methods will produce the same result. Additionally, you may edit the transfer averages after completion of the transfer.

Transfer from Rosters

Transfer from Schedule

Edit Transfer Averages

Transfer from Rosters

To transfer a student from the Rosters view:

1. Go to School Main > Students Single-View
2. Search and select the student
3. Select the Scheduling or Rosters tab
   •  In the Scheduling tab, choose the Rosters view
4. Select transfer out for the class they are leaving
5. Set the exit date by entering Last day in previous class. First day in new class will automatically update.
6. Transfer Grades is selected by default
   • Adjust gradebook averages and weights if desired
   • You can choose to omit gradebook grades, report card grades, or report card comments if desired
7. Select the destination class 
8. Transfer

Transfer from Schedule

Schools using the scheduling module can also choose to transfer students from the Scheduling tab. This allows admins to look at the graphical schedule while making changes. 

To transfer a student from the Schedule view:

1. Go to School Main > Students Single-View
2. Search and select the student
3. Select the Scheduling tab
4. Select Drop/Add
   • In graphical mode, Drop/Add appears after selecting the arrow on a class
5. Set Mode to Manual
6. Enter the appropriate exit date in Exiting Info
7. Select Transfer grades to the new section
   • Adjust gradebook averages and weights if desired
   • You can choose to omit gradebook grades, report card grades, or report card comments if desired
8. Select the class(es) the student is being added to
9. Enter the appropriate entry date
10. Save

Edit Transfer Averages

Occasionally, staff may use their discretion to decide that the predicted transfer average should be adjusted. Most often, this is used to reduce the weight of the first class and allow the new class to represent a larger proportion of the grade.

To edit transfer averages or weights after a student has been transferred:

1. Go to School Main > Students Single-View
2. Search and select the student
3. Select the Scheduling or Rosters tab
   •  In the Scheduling tab, choose the Rosters view
4. Select Transfer Averages
5. Find the class into which the student transferred
6. Edit averages and weights as desired
7. Save

To edit transfer averages or weights from the instructor portal:

1. Go to Instructor Main > Gradebook > Scores and Comments
2. Select the class the student transferred into
3. Select Transfer Averages.
4. Edit averages and weights as desired
5. Save