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How does an instructor enter report card grades?

Throughout the academic year, teachers enter grades in the gradebook. When it comes time to enter report card grades, an admin activates the report card grading period, then teachers enter report card grades.

To enter report card grades as a teacher:

  1. Go to Instructor > Tools > Report Cards
  2. Click on Classes or Subjects next to the grading period you are working on  
  3. Click on enter grades next to a class
  4. At this point the teacher has three options for entering report card grades:
  5. (Optional) Enter comments
  6. Check These report card grades are ready to be printed
  7. Save

You may use one, two, or all three of the report card grades entry methods at different points in the year. For example, when entering report card grades at the end of the first semester you may import grades from the gradebook for Quarter 2, enter grades for the Sem #1 Exam, and then calculate the Sem #1 grade all in one day.

Note: It is important to understand that gradebook grades are separate entities from report card grades. This means that grades may go out of sync. For example, if a teacher imports gradebook grades on the report card then changes grades in the gradebook, the report card grades will not be automatically updated. Likewise, changes made in the report card will not reflect in the gradebook.

Import grades from gradebook

This is the most commonly used method for teachers who keep track of assignments throughout the year on the Scores and Comments or Standards-based Scores gradebook. At the end of a grading period, these grades can be imported into the report card.

To import a class’s grades to the report card:

  1. Click on the button Import Grades from Gradebook
  2. Review the options. Depending on the class, you may be asked whether you want to import traditional or standards-based scores, or whether you want to import grades for inactive students.
  3. Save
  4. Review the imported grades
  5. (Optional) Make changes to any report card grades

Enter grades

This is the manual grades entry method. It is used where grades are not recorded in the gradebook, or after importing grades from the gradebook to review and update them.

To manually enter grades for a class, simply type in a score, select a grade, or choose a special grade code for each student.

If many students have the same grade, you can mass edit the grades for many students at once:

  1. Click Mass Edit
  2. Enter a Grade or Special Grade Code
  3. Select which students should be affected by this change
  4. Set
  5. Make changes for individual students with a different grade

Calculate summary grades

If your school is using the mode Grades are calculated from previous report card grades, then Sem #1, Sem #2, and Final grades may not be imported directly from the gradebook. Instead, you need to calculate the average by weighting previous report card grades.

Weighting determines the proportional worth of each grading period. A typical weight for a Sem #1 grade would be:

  • Q1: 40
  • Q2: 40
  • Sem #1 Exam: 20

To calculate grades for a summary grading period: 

  1. Click on Calculate Average
  2. Review the weights for each grading period and make changes if necessary.
  3. Decide whether you want to calculate an average for inactive students (students who have exited the class)
  4. Preview
  5. Review the calculated averages
  6. Save
  7. (Optional) Make changes to any report card grades