This article is intended for the limited set of customers who need to reference information related to WePay payments. JP Morgan shut down WePay on March 27th, 2024, so only WePay data prior to this date is visible on these reports. If you are interested in enabling online payments, please refer to our article on our current vendor, Payrix.
Districts using Online Payment have access to a handful of reports that help perform bookkeeping tasks. Most of these reports are found at District Main > Online Payment. This article will cover the following online payments reports:
Other useful reports pertaining to all fees can be found in the Tuition/Fees and the Lunch modules.
WePay Account Activity
This report shows details when a transaction occurred, who made it, and a breakdown of the charge. The details link on each transaction will allow you to see which accounts and categories the parent chose to apply the charge to.
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Date/Time |
The date and time that this transaction occurred. |
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Payer |
The name of the person who logged in to make the payment. |
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Student |
The name of the student(s) that were credited in a specific transaction. |
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Amount Credited to Account(s) |
The amount that will appear in the TeacherEase account(s). |
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Convenience Fee |
Fee charged to payer by district. It is configured from Online Payments > Setup. |
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Amount Charged |
The total payment including the convenience fee. |
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WePay Fee |
WePay deducts a processing fee of 2.9% + $0.30 per transaction. This cost is incurred by the school/district. |
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Net to District |
After the WePay Fee is deducted from the amount charged, the district receives this net amount. |
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Balance In WePay |
Balance in WePay as of date/time of transaction. |
WePay Deposit Reconciliation
Payments made through TeacherEase are deposited into the district WePay account. The Deposit Reconciliation report allows you to view the date/time money is withdrawn from the district WePay account along with a breakdown by account code or transaction, for easy reconciliation with the deposits listed on your bank statement. The summary row shows the sum of the transactions over the timeframe designated to generate the report and also has an option to display an account code breakdown.
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Date/Time |
The date and time of the withdrawal from WePay into the district’s bank account. |
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Transaction Count |
The total number of transactions that are included within this withdrawal. |
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Amount Credited to Account(s) |
The amount that will appear in the TeacherEase account(s). |
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Convenience Fee |
Fee charged to payer by district. It is configured from Online Payments > Setup. |
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Amount Charged |
The sum of the total payments included in this withdrawal. |
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WePay Fee |
WePay deducts a processing fee of 2.9% + $0.30 per transaction. This cost is incurred by the school/district. |
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Net to District |
After the WePay Fee is deducted from the amount charged, the district receives this net amount. |
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Balance in Wepay |
Balance in WePay as of date/time of transaction. |
WePay Payment Report
The Online Payment Report totals the following figures by account for the specified date range. A grand total is available that shows a sum for all schools and accounts.
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Amount Credited to Student(s) |
The amount credited to student(s) is the amount that will appear in their account(s). |
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Convenience Fee |
Fee charged to payer by district. It is configured from Online Payments > Setup. |
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Amount Charged |
The total of all payments made during the timeframe. |
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WePay Fee |
WePay deducts a processing fee of 2.9% + $0.30 per transaction. This cost is incurred by the school/district. |
|
Net to District |
After the WePay Fee is deducted from the amount charged, the district receives this net amount. |