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How do I create Oklahoma out-of-school suspension codes?

This article explains how to create half-day and full-day attendance codes to be used for entering Oklahoma out-of-school suspensions.  Additionally, it explains how to disable the prior out-of-school suspension code (OSS) so that it cannot be used.

According to the OSDE, attendance for students who are suspended from school on an out-of-school suspension will be reported as absent-excused starting as of the first day of the suspension. As such, full-day and half-day attendance codes that meet those criteria, will need to be created in SchoolInsight.

When creating new attendance codes, you may need to enter the number of minutes that will be applicable for a half-day and full-day suspension. This depends on whether or not your school already uses minute ranges to calculate a student’s daily attendance value. Therefore, prior to creating the new attendance code, check your existing attendance codes to see if the other codes already have minute ranges. If so, take note of the number of minutes that are entered for your existing half-day absent and full-day absent codes.

To view time (minutes) for existing attendance codes:

  1. Go to Admin Main > Attendance > Attendance Codes
    1. If there are values in the Time (Minutes) column
      • Take note of the minute ranges for the attendance code that is used for full-day absence and half-day absence.

To create an out-of-school suspension attendance code:

  1. Go to Main > Attendance > Attendance Codes
  2. Create Attendance Code
  3. Abbreviation:
    • OSF: Full-day suspension
    • OSH: Half-day Suspension
  4. Description:
    • For full day (OSF) type “Out of School Suspension - Full Day”
    • For half day (OSH) type “Out of School Suspension - Half Day”
  5. Type: Absent
  6. Status: Excused
  7. Decide if you wish to give Present Credit
    • Counts towards present credit
      • Enter 1 for OSF
      • Enter 0.5 for OSH
    • Does not count for present credit
      • Enter 0
  8. Teachers can use this code: uncheck
  9. Code indicates a suspension: Out of School Suspension
  10. Activity Absence: No
  11. Time students should be in attendance for this code:
    • The full-day and half-day minutes should be set according to the same minutes that are used for the regular absent and present codes. 
  12. Sorting: bottom of the list
  13. Save

To set a prior out-of-school suspension code to inactive:

  1. Go to Main > Attendance > Attendance Codes
  2. Edit the OSS attendance code
  3. Change Active to No
  4. Save

After the new out-of-school suspension codes are added, you will be able to use them when entering attendance. Click here to learn more about how to enter attendance for students who are absent from school due to an out-of-school suspension.