How do I send a welcome email to parents/students?

This article discusses how to send a welcome email to parents and students in SchoolInsight. This email invites both students and parents to TeacherEase, providing them with a link to set up their accounts. To learn how to edit the welcome email, click here. A welcome email can be sent when an email address is added for a parent or a student. It can also be re-sent to a single recipient at a time or to multiple recipients at once, by an admin or by an instructor.

Sending Welcome Emails as an Admin

To send a welcome email to a single user:

  1. Go to Admin Main > Communications > Email Addresses
  2. Click resend next to the person you wish to resend a welcome email to

To send welcome emails to multiple users:

  1. Go to Admin Main > Communications > Email Addresses
  2. Click Mass Resend at the bottom of the page
  3. By default, all contacts who have never logged in will be selected. Check or uncheck contacts as necessary.
  4. Send

Sending Welcome Emails as an Instructor

Instructors must have the “Can modify contacts/email addresses” permission. This can be adjusted at Admin Main > Options > Permissions.

To send a welcome email to a single user:

  1. Go to Instructor Main > Communicate > Student/Parent Logins
  2. Select a Class or Subject
  3. Click more and then Send Welcome Email. A green “Welcome email sent” message will appear to indicate that the action was successful

To send welcome emails to multiple users:

  1. Go to Instructor Main > Communicate > Student/Parent Logins
  2. Select a Class or Subject
  3. Click Mass Send Welcome Messages at the bottom of the page
  4. By default, all contacts who have never logged in will be checked. Check or uncheck contacts as necessary.
  5. Send
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