In SchoolInsight, each academic year requires at least one calendar to control attendance days, start and end dates of grading periods, and so on. Admins with modify academic year permissions create the calendars from the school or district level. Multiple calendars are useful if different grade levels start or end the year at different time frames, or when some students attend classes at other schools.
Creating an academic calendar requires two steps:
Create the academic calendar
To create an academic calendar:
- Go to Main > Yearly Setup > Academic Calendars
- Create Calendar
- Type a Title
- (District) Select Level/Availability to one, some, or all schools in district
- Enter the First and Last day of attendance
- Days school is scheduled: Select the days of the week that school is in session
- Grade Levels: Choose the grade levels that apply to this calendar
- (Optional) Check Calendar for external school/district if this calendar applies to students that attend schools outside your districts
- Save
Additional calendars are needed for students who finish the year before others or attend schools outside of your district.
Update calendar days
After creating a calendar, the admin should update calendar days to set holidays, half days, teacher institute days, and etc. US holidays are populated automatically; however, admins can change them or add to them to match the school’s policy.
Admins can also update calendar days later or during the year, which can come in handy for unexpected weather days or when changes occur to the calendar.
To update calendar days:
- Go to Main > Yearly Setup > Academic Calendars
- Hover over the calendar you’d like to update
- Click the Calendar Days icon (
)
- Edit a month with days your like to update
- Select the Attendance Key Code from the dropdown menu
- Enter any notes in the text box, such as Pep Rally at 2:00 PM or Snow Day. Days with notes entered will be indicated with the asterisk (*) mark on them
- Set school time for shortened or late start school days
- Save