How do I handle students who aren't returning to my school next year?

This article discusses how to handle student data in TeacherEase for students who are not returning to a school in your district next year. The steps to do this are the same for every state except in the state of Missouri. If your school district is in the state of Missouri, click here. Sometimes students may not return to a school the next academic year. This could be because they are graduating, moving away, or a variety of other reasons. If you know that a student is not returning to your school or district the following year, do not promote that student. If that student has already been promoted, delete that student from the upcoming academic year. Be sure not to delete that student from any other academic year or else data will be lost.

To delete a student that was promoted into the upcoming academic year:

  1. Go to Admin Main > Student Multi-View
  2. Select the upcoming Academic Year using the drop-down list
  3. Find the student and click Delete next to their name
  4. Check the box next to the academic year you wish to delete the student from. Be sure not to select the incorrect academic year.
  5. Delete Student
  6. Read the pop-up and ensure you selected the correct academic year to delete the student from
  7. OK

Deleting the student from the upcoming academic year will remove every record of that student from the upcoming academic year. The student will not have any attendance, grades, fees, or any other data in the selected year.  All that student’s data from other academic years will stay untouched. The result is the complete removal of the student’s data from the selected academic year. 

Managing Student Data in Missouri for MOSIS/DESE

The rest of this article discusses how to handle student data in Missouri for students who are not returning to a school in your district next year. Students who are not returning should not be promoted to the new academic year and given the corresponding exit type. However, if a student has already been promoted and that information has been submitted to MOSIS/DESE, the school is required to submit information about that student in the following academic year.   These students will be given an exit date the day before the first day of school.

To give a single student an exit date:

  1. Goto Admin Main > Student Single-View
  2. Use the drop-down menu to select the upcoming Academic Year
  3. Find the student using the search box
  4. Edit Student
  5. Enter in an exit date the day before the first day of school of the upcoming academic year
  6. Save

To give several students an exit date

  1. Goto Admin Main > Student Multi-View
  2. Use the drop-down menu to select the upcoming academic year
  3. Mass Edit
  4. Enter in an exit date the day before the first day of school of the upcoming academic year
  5. Check the box next to students who are not returning to the school district
  6. Save
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request