This article discusses how to handle student data in SchoolInsight for students who are not returning to a school in your district next year. The steps to do this are the same for every state except in the state of Missouri. If your school district is in the state of Missouri, click here.
Sometimes students may not return to a school the next academic year. This could be because they are graduating, moving away, or a variety of other reasons. If you know that a student is not returning to your school or district the following year, do not promote that student. If that student has already been promoted, delete that student from the upcoming academic year. Be sure not to delete that student from any other academic year or else data will be lost.
To delete a student that was promoted into the upcoming academic year:
- Go to School Main > Student Single-View
- Select the upcoming Academic Year using the drop-down list
- Find the student
- More > Delete Student
- Check the box next to the academic year you wish to delete the student from. Be sure not to select the incorrect academic year.
- Delete Student
- Read the pop-up and ensure you selected the correct academic year to delete the student from
- OK
Deleting the student from the upcoming academic year will remove every record of that student from that year. All data will be removed permanently from the system for the selected student in the selected academic year.
If the student already has fees, rolled over balance, or has made online payments, then the student’s record will be locked and you will not be able to delete it. In such case, give the student an exit date as of the day before school starts as follows:
- Go to School Main > Student Single-View
- Select the upcoming Academic Year using the drop-down list
- Find the student
- Edit Student
- Scroll down to the Enrollment Details table
-
TYPE an entry and an exit date prior to the first day of school
- When typing the year portion of the date enter only the last two digits. For example, enter 21 instead of 2021. This is because the system will append 20 to the beginning of the year automatically
-
(Illinois schools only) Mark the exit description as Erroneous Enrollment - 99
- Save
Managing Student Data in Missouri for MOSIS/DESE
The rest of this article discusses how to handle student data in Missouri for students who are not returning to a school in your district next year. Students who are not returning should not be promoted to the new academic year and given the corresponding exit type. However, if a student has already been promoted and that information has been submitted to MOSIS/DESE, the school is required to submit information about that student in the following academic year. These students will be given an exit date the day of the first day of school, as well as an Exit Destination District Code and Exit Destination School Code under their MOSIS fields.
The rest of this article discusses how to handle student data in Missouri for students who are not returning to a school in your district next year. The steps you will take will depend on what information was submitted in the previous years June Cycle Enrollment & Attendance file. If the file indicated that the student was not returning, then the student should not be promoted to the new academic year and given the corresponding exit type. However, if you indicated that the student was returning the following school year, you still need to promote that student, as the school is required to submit information about that student in the following academic year. These students will be given an entry and exit date of the first day of school, as well as an Exit Destination District Code and Exit Destination School Code under their MOSIS fields.
To give a single student an exit date and exit destination codes:
- Go to School Main > Student Single-View
- Use the drop-down menu to select the upcoming Academic Year
- Find the student using the search box
- Edit Student
- Enter in the exit date as the first day of school of the upcoming academic year
- Enter an Exit Destination District Code and Exit Destination School Code
- Save
To give several students an exit date
- Go to School Main > Student Multi-View
- Use the drop-down menu to select the upcoming academic year
- Mass Edit
- Enter in the exit date as the first day of school of the upcoming academic year
- Check the box next to students who are not returning to the school district
- Save