How do I set up account codes to handle account reconciliation better?

This article describes how to add financial account codes into SchoolInsight so that Payrix bank deposits can be associated with your financial accounts on the Payrix Disbursements report.  The ability to view deposits by financial account code will allow you to directly correlate Payrix disbursements with your financial accounts, hence, making it easier to track and reconcile your account deposits.

To see deposits that are summarized by your financial account codes:

1. Associate Payments with Fees
2. Add Account Codes

Associate Payments with Fees

This option enforces linking each payment to a specific fee during online payments and when creating deposits. As a result, SchoolInsight will be able to summarize payments into specific account codes they were paid for, and will mark each fee as paid or unpaid.

To enable association of payments with fees:

1. Go to School Main > Tuition/Fees > Accounts
2. Edit the account
3. Check the checkbox Associate each payment with a fee
4. Save

Add Account Codes

Account codes from your financial software can be entered for each of your account categories in SchoolInsight.

To add account codes to your categories:

1. Go to School Main > Tuition/Fees > Accounts
2. Click categories next to the account wish to update

3. edit a category and type the associated Account Code for the selected category

4. Save
5. Repeat steps 1 thru 4 for all account categories