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Missouri June Cycle - Student Enrollment/Attendance - Common Errors

This article discusses some of the common errors you may see when running the Missouri Student Information System’s (MOSIS) June Cycle Student Enrollment/Attendance export.

The most common errors can be grouped into two categories:

Errors relating to entry information

Two common errors that appear on this report relate to entry information. The first message, “Entry Date must be supplied’, means that the student's enrollment has no entry date. The second message, “Entry Code must be supplied”, means that the student’s enrollment has no entry description code. 

To fix these errors, mass edit the student entry code and description. Once mass edited, you can manually adjust the few remaining students on the student single-view.

When mass editing this data, there are a couple things you will want to consider. Some students may already have an entry that is later in the year. To ensure that information is not overridden, make sure to double check the list of students selected when mass editing. Deselect any students that have an entry date that is not equal to the entry date selected.

Another factor to consider is students that never attended your district this academic year. If the student never attended the school district this academic year, but did indicate that they were returning in the previous academic year, they will need an entry date of the first date of school. To learn more about how to exit these students, please refer to the section on exit errors later in the article. 

To mass set entry date and entry description:

  1. Go to School Main > Student - Multi-view
  2. Mass Edit
  3. Set the Entry Date
    • For students who returned from the previous school year, you will want to set this to the first day of the school year
  4. Set the Entry Description
    • For students who returned from the previous year who moved up a year, you will want to set this as Remained: Advanced - R101
    • For students who returned from the previous year who stayed the same grade level, you will want to set this as Remained: Retained - R102
    • For students who are brand new to the district, you will want to set this as Initial Entry - E100
  5. Scroll down and select the students to be updated
  6. Make sure to deselect students who already have an entry date or description
  7. Save

If you need to make adjustments to individual students, you can also do so on the students - single-view.

To edit an individual student:

  1. Go to School Main > Students - Single-view beta
  2. Search for the student
  3. Edit Student
  4. Set the Entry Date and Entry Description
  5. Save

Errors relating to exit information

Two other errors that are common on this report relate to exit information. The first one, “Exit Date must be supplied”, means that the student's enrollment has no exit date. The second one, “Exit Code must be supplied”, means that the student’s enrollment has no exit description. 

If you are previewing this file before the end of the academic year, this is normal. You should not fix these errors until after the last day of school, as setting these fields beforehand can cause issues with how students appear in the system.

Once the academic year is over, to fix these errors, you can mass edit the students exit code and description. Once mass edited, you can manually adjust the few remaining students on the student single-view.

Something to keep in mind when mass editing is that some students may already have an exit date. By default, the page should not include inactive enrollments, but make sure to check when mass editing to ensure that correct data is not being overridden.  Deselect any students that have an exit date that is not equal to the exit date selected.

One final thing to consider is setting an exit date for students who never attended the district. If the student indicated that they were returning in the previous academic year, but did not, you want to make sure that their exit date is set to the first day of school. This will inform the state that the student did not attend.

To mass edit student exit date and description:

  1. Go to School Main > Student - Multi-view
  2. Mass Edit
  3. Set the Exit Date
    • For students who completed the school year, you will want to set this to the day after the last day of the school year
  4. Set the Exit Description
    • For students who are planning to return next year who are moving up a grade level, you will want to set this as Remained: Advanced - R001
    • For students who are staying in the same grade level, you will want to set this as Remained: Retained - R002
    • For 12th graders who are graduating, you will want to set this as either Graduated - G01 or Graduated: Alternate Standards - G03, depending on the circumstances
  5. Scroll down and select the students to be updated
    • Make sure to deselect students who already have an exit date or description
  6. Save

If you need to make adjustments to individual students, you can also do so on the students - single-view.

To edit an individual student:

  1. Go to School Main > Students - Single-view beta
  2. Search for the student
  3. Edit Student
  4. Set the Exit Date and Exit Description
  5. Save