Missouri State Reporting - Student Discipline - Common Errors

This article will discuss some of the common errors you may encounter when running the Missouri Student Information System (MOSIS) Student Discipline export in the December, April, or June Cycle.

The most common errors are as follows:

1. Sorry, this Offense Type is not a valid MOSIS type and won't be submitted
2. Sorry, this Discipline Removal (Action Type) is not a valid MOSIS type and won't be submitted
3. Length Removed must be supplied
4. Offense date does not fall in [December/April] cycle and will be reported during the [April/June] cycle

Sorry, this Offense Type is not a valid MOSIS type and won’t be submitted

This error occurs if the action type is configured to be reported to the state while the incident type is not. You can see which incident types are set to report to the state by looking at the incident type list in the discipline module.

To determine if an incident type is set to report to the state:

1. Go to Main > Discipline > Incident Types
2. Check if the incident type has a value in the State Code column

If there is a value, then the incident type will report to the state. If the incident type does not have a value, there are three options to resolve this error:

1. Change the incident type to one that is reported to the state
2. Change the action type to one that is not reported to state
3. Create a new incident type that is reportable to state and update the discipline incident to reference the new type

The third scenario occurs when there are incidents that, depending on the severity, get different actions assigned, of which only some are reported to the state. In these cases, two distinct incident types will need to be created. For more information on creating a new discipline incident type, please look at this article.

To change an incident/action type on an existing incident:

1. Go to Main > Discipline > Discipline Incidents
2. (District level only) Select the School where the incident takes place
3. (Optional) If incident is marked closed, check Show Closed Items
4. Find the incident in question
   • If in Student Mode, find the student using the search bar
   • If in Date Mode, select the date the incident occurred
5. Select Edit on the incident in question
6. Update the incident/action type
   • Under Incident Type, select the correct incident type
   • Under Student, click edit and select the correct action type
7. Save

Sorry, this Discipline Removal (Action Type) is not a valid MOSIS type and won't be submitted

This error occurs if the incident type is configured to be reported to the state while the action type is not. You can see which incident types are set to report to the state by looking at the incident type list in the discipline module.

To determine if an action type is set to report to the state:

1. Go to Main > Discipline > Action Types
2. Check if the incident type has a value in the State Code column

If there is a value, then the action type will report to the state. If the action type does not have a value, there are two different options to resolve this error: 

1. Change the action type to one that is reported to the state
2. Change the incident type to one that is not reported to the state

To change an incident/action type on an existing incident:

1. Go to Main > Discipline > Discipline Incidents
2. (District level only) Select the School where the incident takes place
3. (Optional) If incident is marked closed, check Show Closed Items
4. Find the incident in question
   • If in Student Mode, find the student using the search bar
   • If in Date Mode, select the date the incident occurred
5. Select Edit on the incident in question
6. Update the incident/action type
   • Under Incident Type, select the correct incident type
   • Under Student, click edit and select the correct action type
7. Save

Length Removed must be supplied

This error occurs if a discipline action that was assigned to a student does not have a duration set. To resolve this error, you must edit the disciplinary duration.

To edit the disciplinary duration:

1. Go to Main > Discipline > Discipline Incidents
2. (District level only) Select the School where the incident takes place
3. (Optional) If incident is marked closed, check Show Closed Items
4. Find the incident in question
   • If in Student Mode, find the student using the search bar
   • If in Date Mode, select the date the incident occurred
5. Select Edit on the incident in question
6. Select Edit on the disciplinary action associated with the Student
7. Set the Duration
8. Update
9. Save

Offense date does not fall in [December/April] cycle and will be reported during the [April/June] cycle

This error only appears in the December or April cycle version of the Student Discipline file. The state requests that each version of the  file contain incidents from a specific date range:

• December Cycle: July 1st - November 30th
• April Cycle: July 1st - March 31st
• June Cycle: July 1st - June 30th

The SchoolInsight preview is designed to show all incidents from the year, even ones that are not in the specified range. If the above error message is appearing for a row, the incident in question has an incident date after that cycle’s timeframe. In these cases, the error can be ignored, as the row will not appear on download for this cycle.