Skip to main content

Importing Timecards

When all time cards are entered (and approved, if employees are allowed to enter their own timecards), import the timecards into a payroll run in order to pay the employees.

Import Timecards

To import timecards:

  1. Go to Financials Main > Payroll > Payroll Runs
  2. Click Register next to the payroll run
  3. Open the Hourly Wages tab
  4. Import Timecards
  5. OK

All hours from the timecard will be added to the Hours Worked column. Currently, there is no automatic overtime calculation, so please review the hours to ensure accuracy. If any hours should be paid at an overtime rate, you can reduce the Hours Worked and increase the Overtime Hours.

Release Timecards

Once a timecard is imported into a payroll run, it cannot be edited. If you do need to make changes you must release the timecard, which will remove the imported hours from the register.

To release a timecard:

  1. Open the payroll Register
  2. Open the Hourly Wages tab
  3. Click the down arrow on a row that has an imported timecard
  4. Release Timecards

Troubleshooting

If you have timecards that are not importing, check the following:

  1. Is the employee’s position on the run? If not, go to the Employees tab and add it.
  2. Has a timecard been created for the same pay period that is being paid on the run?
  3. Does the timecard have the status Approved?