Missouri Summer Academic Year Setup Checklist

This checklist is intended for Missouri schools setting up a summer academic year.

In Missouri summer is the start of a new academic year. For example if the 2023-24 year just ended, the summer academic year will be 2024-25 Summer. This also means, a 9th grade student attends summer school as a 10th grader.

	Task	Knowledge Base Article
1	Create Academic Year	How do I create a new academic year?
2	Create Calendar	How do I create a new a new calendar?
3	Add Dates to the Summer Grading Period	How do I change grading period dates?
4	Promote students who will attend summer school Increase their grade level by 1	How do I promote students?
5	(Optional) Create new courses for summer, if they do not already exist in Main > Course Catalog	How do I create a Course?
6	(Optional) Copy SBL Groups and Learning Targets	How do I roll over learning targets to the next academic year?
7	Copy Report Card	How do I rollover report cards to the next academic year?
8	Create Classes for the Summer Edit class to enter Total Summer Hours	How does an admin create classes?
9	Roster Students into Classes	How do I add students to a class roster?
10	(Optional) Copy Lunch Food Item

We recommend basic schedule and attendance module setup, because enrollment in the summer is usually lower than in regular years. For the schedule, we recommend a bell schedule with a single lunch period. As for the attendance, we recommend using the self-contained attendance mode. Teachers will take period attendance once in the morning, typically in the first period, and the attendance admin imports these values to initiate daily attendance for students. During the day, the admin tracks students who leave early or come in late and updates the daily attendance value. This is far simpler than having to create complete schedules in every period and tracking attendance in each class.

Here are the steps to achieve this setup for Missouri schools:

	Task	Knowledge Base Article
1	Create a cycle day	How do I set up Cycle Days?
2	Assign cycle day to calendar	How do I assign cycle days?
3	Create a bell schedule with one period for lunch only	How do I create a bell schedule?
4	Create a lunch class and schedule it in lunch daily period	How does an admin create classes?
5	Add students to lunch class roster	How do I add students to a class roster?
6	Set Attendance options School Main > Attendance > Options	Refer to the table and screenshot below

Attendance options for summer academic year in Missouri

Name	Select
Attendance Mode	Self-Contained Mode
Attendance Code Selection	Manually select attendance codes
Time in Attendance Calculated By	Clock Time Yes - Subtract non-instructional time (e.g. Lunch)
Attendance Displayed as	Hours in Attendance
Regular Day / Half Day	Enter total hours minus lunch. Use DESE Standard Day Length Calculator
Show Periods When Entering Time In/Time Out	No
Default School Time Regular/Half Day	Enter start and End times
Use Exclusive Exit Dates	Yes

Here’s a screenshot with sample data to reflect the attendance options mentioned above