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How do I enter an examination?

This article explains how a nurse can enter an examination for a student. Examinations are given to students by outside healthcare providers and are entered into the Health Records module. Within SchoolInsight, there are four types of examinations that can be entered:

For steps on how to generate reports related to this data, please refer to the following article.

Dental Examination

To add a dental examination:

  1. Go to School Main > Health Records > Examinations
  2. Select Create Examination 
  3. Set an Examination Type
  4. Search for a student
  5. Enter an Exam Date
  6. (Optional) Select Requirements Satisfied by
    • Waiver Exemption: select relevant option 
    • Examination:
      • Select Form Version 
      • Services Provided: Select any services a student received during the examination
      • Oral Health Status: Select any applicable updates to the student’s oral health status
      • Treatment Needs: Select any future treatment needs the student may have as well as any appointment dates 
      • Comments: Write any additional comments given by the doctor
  7. Select Form Completed and Handed In
  8. Click Save

Eye Examination

To add an eye examination:

  1. Go to School Main > Health Records > Examinations
  2. Select Create Examination 
  3. Set an Examination Type
  4. Search for a student
  5. Enter an Exam Date
  6. (Optional) Select Requirements Satisfied by
    • Waiver Exemption: select relevant option 
    • Examination:
      • Case History: Enter any provided ocular and/or medical history as well as allergies and additional information 
      • Examination: Enter provided examination details as well as any notes 
      • Diagnosis: Enter any diagnosis made as a Yes or enter in Other field if the applicable diagnosis is not provided
      • Recommendations: Enter any recommendations made as well as any comments, notes, and doctor information 
  7. Select Form Completed and Handed In
  8. Click Save

General or Sports Physical

The process to add a general or sports physical is the same. Below we will list instructions to add a general physical, but you can use the same steps for a sports physical as well.

To add a general physical:

  1. Go to School Main > Health Records > Examinations
  2. Select Create Examination 
  3. Set an Examination Type
  4. Search for a student
  5. Enter a Physical Date
  6. (Sports Physical only) Select Approved for Participation if applicable
  7. (Optional) Enter Notes
  8. Click Save