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How do I send an announcement?

Announcements allow schools to send the same email message to multiple recipients at the same time.  Announcements may be sent by district admins, school admins, and instructors to students, student contacts, or both students and their contacts.  Also, admins may send a carbon copy (CC) of the announcement to other staff.  Additionally, digital locker files may be attached to announcements.

Once an announcement is sent, it is distributed as separate emails to its recipients in a fashion that does not expose email addresses to the recipients.

To send an announcement as an admin:

  1. Go to Main > Communications > Announcements > Send Announcement
  2. Select Recipients then filter them by setting Send for Students In
  3. Select CC Staff (optional)
  4. Enter text into the Subject and Body
  5. Send

To send an announcement as an instructor:

  1. Go to Main > Communicate > Announcements > Send Announcement
  2. Select Recipients then filter them by setting Send for Students In
  3. Enter text into the Subject and Body
  4. Send

 

Selecting recipients and CC staff

When sending an announcement, there are a few fields that assist the sender in selecting recipients:

  1. Recipients
    1. Students: the announcement will be sent to all students with email addresses that are not marked as undeliverable.
    2. Contacts: the announcement will go to all student contacts that are not marked as undeliverable and that also have the option receives email checked.  Click here to read more about creating student contacts.
  2. Send for Students In
    1. District admins send the announcement to all students in the district or to students in one, some, or all grade levels at the district.
    2. School admins can send the announcement to all students, or to one, some, or all groups or grade levels at the school.
    3. Instructors can send the announcement to students/contacts in one or more classes taught by the teacher or groups headed by the teacher.
  3. CC Staff
    1. District admins may select to CC some/all admins and instructors from any school in the district to the announcement.
    2. Admins may CC other admins and instructors from their school to the announcement.
    3. Instructors may not CC other staff.

 

Adding attachments / digital locker files

Admins and instructors may attach files to announcements through the digital locker. While on the Send Announcements page, there are two options to add a file:

  1. Create Digital Locker File
    1. Choose a file to upload from your computer
    2. Write a description of the file
  2. Add Existing Digital Locker File
    1. A new window will pop up where you can select the file you would like to add to the announcement
    2. Add

 

Files added this way are sent as attachments to the emails delivered to the recipients.