How do I create an Attendance Code?

Attendance codes in SchoolInsight can be customized to meet the needs of the school.  They are used to describe a student’s attendance status for a specific school day and throughout the school day.  Teachers and admins assign attendance codes to to students to keep track of student present, absence, and tardy instances, the amount of present credit that a student will earn for the day, and whether or not absences and tardies are excused or unexcused.  Examples of commonly used codes are P (present), A (absent), T (tardy), PA (partial).  

There are several common attendance codes that are created by default in SchoolInsight.  Review existing attendance codes to determine if they meet your school’s needs prior to creating new attendance codes.   

To create an attendance code for manual attendance code selection: 

  1. Admin Main > Attendance > Attendance Codes
  2. Create Attendance Code (click here for an explanation of attendance code data fields): 
      • Abbreviation
      • Description
      • Type
      • Status
      • How Many Days are Students Counted Present
      • Code does not count for present or absent
      • Teachers Can Use this Code
      • Sorting 
  3. Save

When the attendance option is set to automatically select the attendance code based on the student’s time in attendance, you will also need to enter the number of minutes that the code is applicable for:

To enter the minutes that the attendance code applies to:

  • Enter the minimum and maximum number of minutes that a student needs to be in attendance on a full school day for the attendance code to be applicable
  • Enter the minimum and maximum number of minutes that a student needs to be in attendance  on a half school day for the attendance code to be applicable
  • Enter the grade levels range that the time range applies to
  • Use the plus button to add more minute ranges for additional grade levels

 

Data Field

Options

Explanation

Type

Present, Absent, Tardy, Early Departure, Partial, Other

Some reports summarize and categorize attendance by “Type”.  Enter the “type” that this attendance code should be categorized into.

Status

Excused, Unexcused, Unknown, Not Applicable

Used for absences and tardies to indicate if the student’s absence or tardy was excused.

Days Students are Counted as Present

Numeric value between 0 and 1

Indicates the present credit that will be quantified for the student.  This should be set to 1 when a student is present for a full day and can be set to less than 1 (ie. .5) for half days or zero when a student is absent for the entire day.  Any amount of present credit can be set here (ie. .333 for ⅓ day).

Teachers Can Use this Code

Yes, No

Indicates whether teachers will have access to use the attendance code.

Sorting

 

Indicates the order that the attendance code should appear in the list.

 

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