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How do I validate the General State Aid (GSA) report?

The Individual Student Details Report can be used to validate the General State Aid (GSA) report for both claimable and non claimable attendance.  

To Validate Claimable Attendance:

  1. Generate the General State Aid Report
  2. Generate the Individual Student Details Report

i.  Go to Admin Main > Attendance > Individual Student Details

        • Report Type:  Summary
        • Time Frame:   Year
        • Students:  Grade level range to match the GSA grade level range  
        • Home School:  Self (Note:  If school receives funds for the Bright Start program, include additional “self” schools that may have been created for the Bright Start program students)
        • Serving School:  All
        • Claimable for state aid:  Yes
        • Tuition Paid to Another School: All
        • Uncheck Exclude Inactive Students

ii.  Generate

3.  Match Total Days of Claimable Attendance to Days Present

General State Aid Example:  GSA-ISD_CLAIMABLE-small.jpg
Individual Student Details Example:  ISD-GSA_CLAIMABLE-small.jpg

Click here for more information if the reports do not match.

To Validate Non Claimable Attendance:

  1. Generate the General State Aid Report
  2. Generate the Individual Student Details Report

i.  Go to Admin Main > Attendance > Individual Student Details

        • Report Type:  Summary
        • Time Frame:   Year
        • Students:  Grade level range to match the GSA grade level range  
        • Home School:  All other than Self
        • Serving School:  Self
        • Claimable for state aid:  No
        • Tuition Paid to Another School: All
        • Uncheck Exclude Inactive Students

ii.  Generate

3. Match Total Days of Non Claimable Attendance to Days Present

Generate State Aid Example: GSA-ISD_NON_CLAIMABLE-small.jpg
Individual Student Details Example:  ISD-GSA_NON_CLAIMABLE-small.jpg

Click here for more information if the reports do not match.

 

 

Troubleshooting GSA Claimable Attendance

The GSA Report includes all students who are marked claimable, regardless of home school and serving school. If the Individual Student Details report does not match the GSA report, consider the following:  

  1. There may be students with a non-self home school who have Claimable for State Aid = Yes.  Use the custom report feature in SchoolInsight to generate a report that lists all students with a non-self serving school that have Claimable for State Aid = Yes.  
  2. Take one of the following actions in order to be able to use the Individual Student Details report as a validation report for the GSA:
  3. Include home schools of the students who have Claimable for State Aid = Yes
  4. Edit the students who have Claimable for State Aid = Yes and a non-self home school.  For those students, set Claimable for State Aid = No.

  

 

Troubleshooting GSA Non Claimable Attendance

The GSA Non Claimable data includes all students who are marked non claimable, regardless of the student home school and serving school.  If the Individual Student Details report does not match the GSA report, consider the following:

  1. There may be students with a self home school who have Claimable for State Aid = No.  Use the custom report feature in SchoolInsight to generate a report that lists all students with a self home school that have Claimable for State Aid = No.  
  2. Take one of the following actions in order to be able to use the Individual Student Details report as a validation report for the GSA:
    1. Include the “self” home schools if there are students in the self school that have  Claimable for State Aid = No
    2. Edit the students who have Claimable for State Aid = No and a self home school.  For those students, set Claimable for State Aid = Yes.